The Accounting Clerk is responsible for maintaining accurate accounting records and supporting the Chief Financial Officer (CFO) with a variety of accounting and financial functions. This position plays a key role in accounts payable, cash receipts, payroll support, general ledger entries, month-end reconciliations, financial reporting, and grant-related accounting activities.
The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Pay Rate:$22.50 per hour
Schedule: Monday–Friday, 8:00 a.m. – 4:30 p.m.
Classification: Hourly, Non-Exempt
Essential Duties and Responsibilities:
- Process accounts payable transactions, including coding invoices and preparing vendor payments.
- Verify and process invoices, ensuring expenses are charged to the appropriate accounts and grant funding sources.
- Manage purchase orders and maintain related documentation.
- Assist with monthly grant expenditure reporting and compliance requirements for funding agencies.
- Support the development of annual budgets and budgets for new grant programs.
- Prepare and enter journal entries into the general ledger.
- Assist in the preparation of monthly financial statements, including balance sheets, income statements, and profit and loss reports.
- Perform monthly cash reconciliations by reviewing and organizing financial transactions.
- Generate accounting and audit reports related to cash receipts, accounts payable, accounts receivable, expenditures, and financial performance.
- Identify, reconcile, and report discrepancies or issues within financial records.
- Maintain organized filing systems and assist with special projects as assigned.
- Perform other accounting and administrative duties as required.
Education
- Associate's or Bachelor's degree in Accounting required.
- Minimum of three (3) years of experience in accounts payable, invoice processing/coding, and general ledger accounting.
- Experience working with governmental agencies and grant-funded programs is preferred but not required.
- Strong understanding of Generally Accepted Accounting Principles (GAAP).
- Ability to analyze financial data and prepare accurate financial reports.
- Proficiency in accounting software and financial management systems.
- Knowledge of administrative and clerical procedures.
- Strong organizational, analytical, and problem-solving skills.
- Ability to effectively prioritize tasks and manage multiple responsibilities.
- Excellent written and verbal communication skills.
- Ability to work independently as well as collaboratively within a team environment.
- Proficiency in Microsoft Office applications, including Word, Excel, and Access.
- Ability to type a minimum of 35 words per minute.
- Ability to operate a 10-key calculator and other standard office equipment.
- Ability to lift up to 30 pounds.
- Ability to sit, kneel, squat, bend, and perform routine office-related physical activities.
- Valid Illinois driver's license.
- Current automobile insurance coverage.
Interested candidates are encouraged to apply directly to this posting. If you are already registered with FurstStaffing, please contact Denessa or Courtney at (815) 229-7810.
