Receptionist/Admin Support 

Pay:$18/hour
Schedule: M-F

• Option 1: 9:00 AM – 5:00 PM (30-minute lunch)
• Option 2: 8:30 AM – 5:00 PM (1-hour lunch)

Start Date: ASAP
Location: Rockford, IL (in-office)

Overview

Our client, a reputable title company, is seeking a professional and detail-oriented Receptionist / Administrative Support Specialist to serve as the first point of contact in their Rockford office. This individual will play a key role in maintaining a welcoming front office while also supporting operational teams with data entry, order processing, and document production.

This is a great opportunity for someone who enjoys a mix of customer interaction and focused administrative work in a team-oriented environment.

Key Responsibilities

Front Desk & Client Relations (Primary)

• Greet clients, realtors, lenders, and visitors in a professional and welcoming manner
• Answer, screen, and route incoming phone calls efficiently
• Manage incoming/outgoing mail, packages, and deliveries
• Maintain a clean and organized reception area

Order Department Support (As Needed)

• Assist during high-volume periods or team coverage gaps
• Enter and log title search orders accurately
• Review incoming order requests for completeness and accuracy prior to processing

Typing & Production Support (As Needed)

• Input and generate title commitments using company software
• Accurately enter legal descriptions, requirements, and exceptions
• Proofread documents to ensure quality and accuracy standards are met

Qualifications

Required

• 1–2 years of administrative, receptionist, or data entry experience
• Strong typing speed and accuracy
• Excellent attention to detail, especially with names, numbers, and legal descriptions
• Ability to multitask between front desk duties and detailed data entry work

Preferred (Not Required)

• Experience in real estate, legal, title, or banking industries
• Familiarity with SoftPro or Laredo software

Soft Skills

• Dependable, punctual, and professional
• Strong customer service mindset
• Team player with a “no task too small” attitude
• Ability to adapt and support multiple departments

How to Apply

Please submit your resume for consideration. Qualified candidates will be contacted for next steps.